What does the law say about the inbound & outbound registry?

Order 2.634/2015 requires that documents entering and leaving a company in Romania be logged chronologically, with a sequence number and a date. The registry follows the required format and gives you the export in the form you can present at an inspection.

Is the numbering automatic?

Yes. Every entry gets the next free number in the current year's register, with no gaps and no duplicates. You cannot skip a number by mistake.

What do I do if I got an entry wrong?

You cancel it, with a reason. The number stays in the registry marked as cancelled — exactly how it's done on paper. Nothing disappears from the number sequence.

Can I keep separate registers by year?

Yes. Every year has its own register, numbered from 1. Old registers stay accessible and exportable any time.

Can I attach the scanned document?

Yes. Every entry can have attachments — the scanned PDF, proof of dispatch, the reply received. You find them directly on the entry, not in a separate folder.

How many colleagues can work at the same time?

Up to 10, included in the price. The price is per registry and per company, not per user, and unlike an Excel file, nothing locks up when two people write at the same time.

Can I move my old register from Excel?

Yes. You import the .xlsx file, map the columns, and the rows go into the registry. For most companies it takes under five minutes.

What happens if my subscription expires?

The registry stays visible and exportable. Only adding new entries stops. A registry required by Romanian law doesn't get locked behind a payment — not even temporarily.

The registry Romanian law requires · Updated: August 2026

A module from the Registru Digital platform. You license it separately, and pay for it separately.

The inbound & outbound registry, kept properly

Every document your company sends and receives, logged chronologically, with automatic numbering and export in the format inspectors ask for. The registry almost everyone ends up getting — because Romanian law requires it.

Automatic numbering, no gaps
Separate annual registers
Attachments on every entry
Export in official format

Registry 2026

128 entries

128
ANAF
03 Sep
Inbound
127
Furnizor Concept SRL
02 Sep
Outbound
126
Primăria Sector 3
01 Sep
Inbound

The next number assigns itself. You cannot skip one.

Annual cost

280 RON / year, VAT included

Per company. Up to 10 users, unlimited registers inside the module.

Trial

14 days, no card

We never ask for your card, and it never turns itself into a subscription.

Storage included

10 GB

For the attachments and documents in this registry.

If the subscription expires, your data stays visible and exportable — only adding new entries stops. We never hide or lock a registry you have paid for.

The legal framework

It isn't good housekeeping. It's a legal obligation.

Order 2.634/2015 issued by Romania's Ministry of Public Finance requires that documents entering and leaving a company be logged chronologically, with a sequence number and a date. A notebook kept correctly is legally sufficient — the problem shows up when you need to find something, prove something, or replace a torn-out page.

The registry does exactly what the paper version would do, except the numbering can no longer go wrong, a search takes two seconds, and the export comes out in the form you hand over at an inspection.

What the order requires

·A unique sequence number, in chronological order
·The date the document was logged
·The sender or recipient
·A brief summary and the document type

The full guide: what it is and how to fill it in

Definition, legal obligations, the 6 steps to fill it in, and a table template.

Where Excel breaks down

Excel works up to a point. Then the drama starts.

Everyone starts with Excel — it's free and everyone already knows it. After six to twelve months, especially once someone else starts working on the file too, the same four problems show up for everyone.

It's not a discipline problem. A spreadsheet cannot assign numbers, block duplicates, or warn you that a deadline is coming up.

Number 67 shows up twice
Or 89 goes missing, and you only find out at the inspection.
“Which file had the March document?”
Ctrl+F through four files and three folders.
No status, no notifications
The letter with a 7-day deadline just sits in the row.
“Who saved the last version?”
registru-final.xlsx and registru-final-v2.xlsx.

Reality, not marketing

“I had 3 files with the same name, saved in different months. When the accountant came to check, I spent an entire evening putting them back together.”

— Andrei, owner of a transport company, Cluj

What you get

Everything the registry requires, plus what paper cannot do

It's all included in the price. You don't pay per entry and you don't pay per user.

Automatic numbering

The next free number, assigned automatically. No gaps, no duplicates, no “didn't I already use 143?”.

Annual registers

One register per year, numbered from 1. Past years stay one click away.

Justified cancellations

A wrong entry gets cancelled with a reason, and the number stays in the sequence marked as cancelled.

Attachments on every entry

The scanned document, proof of dispatch, the reply received — all on their own row, not in a folder.

Search across the whole registry

By number, date, sender, recipient or content. You find in seconds what you used to dig through folders for.

Export in official format

The complete registry, in the form required at inspection, plus an Excel export for internal use. Any time, one click.

Real workflow

How it works, in five steps

The same path the document already takes today, except every step gets recorded.

1
You receive the document
On paper, by email, or by courier
2
You log it
Sender, type, date — the number comes automatically
3
You attach the scan
PDF or photo, directly on the entry
4
You track the deadline
Set the due date, get notified before it arrives
5
You export for inspection
The whole registry, in official format

Who uses it

Any company that sends and receives documents

LLCs

With or without a dedicated secretary

Sole traders

Not much correspondence, but still mandatory in Romania

NGOs

Requests, letters, reporting

Accountants

Who keep the registry for multiple clients

Frequently asked questions

Short, direct answers

Start today

Move your registry out of Excel in one afternoon

You create your account, import the old file, and continue the numbering right where you left off. No card, and nothing you've already built gets lost.

Card-free trial · Import from Excel · Official export any time, even after expiry

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